The Biggest Problem With Digital Signing, And How You Can Fix It

The Pros and Cons of Digital Signing

Digital signing of PDFs has been around for a few years now. It is the process where a document is electronically signed, encrypted, and sent to the intended recipient. A digital signature is created by the person signing the document, who is then verified by checking the validity of the digital signature. Digital signatures can be used for electronic deliveries and paper documents.

We have been collaborating with clients across the globe on ‘secure’ digital signatures for over a decade now. It is an essential part of day-to-day business operations involving documents across industries – banking, education, healthcare, government, and trade, to name a few.

The transformation and adoption happened (is happening) because it saves time and money required to send your documents through regular mail or courier services.

Digital signing is one of the hottest topics in secure e-signature technology. However, the digital signing method has its strengths and trade-offs. This post will review both the pros and cons of this method of e-signature.

  • The Advantages of Digital Signing

  • How Does Simple, Efficient, And Effective E-signing Look?

  • The Generation and Validation Framework

The Advantages of Digital Signing

  1. Digital signing has made it easier to securely send and receive documents by reducing the risk of intercepting and altering information.

  2. A digital signature is a person’s electronic equivalent of physically signing a document. It is created via an application and allows the signer to add text in their name and then encrypt it with their private key. A digital signature involves two parties: the signatory and the signee, who needs to be able to decode it to validate that it is from the signatory.

  3. A digital signature is a mathematical/cryptographic scheme for demonstrating the authenticity of some data. For example, it can authenticate a document to the recipient, so any forgery can easily be detected.

The Biggest Problem of Digital Signing

  1. The biggest problem with ‘digital signing’ is that its perceived as too complex. This is because the traditional methods mandate the specific reader/verifier requiring special skills/unique reader apps to be installed, and hence is not amenable to be verified on mobile browsers or by third-party validators. Furthermore if a printout or a scanned copy of the document is received, the recipient can no longer validate the digital signature. And all this causes frustration and confusion.

One of the most widely used methods of securing any document is digital signing, which uses Public-Key Cryptography (Or Public Key Infrastructure - PKI). This process verifies that a document has not been altered and allows its owner to verify its authenticity. Built on this solid foundation of Public-Key Cryptography, here is a decentralized system that can be used to store, secure, and share any document in a highly secure manner.

In this part, we will examine how we can make ‘digital signing’ truly effective using secure QR code technology that combines speed, efficiency, and simplicity.

How Does a Simple, Efficient, And Effective Solution Look?

  1. The solution plugs into existing document production systems. It generates a highly secure digital signature with embedded data to be placed on the document as a barcode. Anyone can instantly verify the credibility of the information using their mobile browser or through an App on their smartphone.

  2. It should seamlessly integrate into existing systems and enhance them by adding a secure QR before the document is digitally signed. It must be so versatile that even a printout or picture of the document can also be verified.

  3. A decentralized server-less architecture enables the digital signing solution with a secure QR code to scale and makes it maintenance-free. Furthermore, since there are no servers, once the document is issued - no other infrastructure is required to keep it verifiable.

  4. As discussed earlier – security is paramount. PKI-based cryptography makes it much more secure than typical internet banking.

  5. Off-line Verification is the key to successful scaling. Hence, the code must be self-contained, where no network connectivity is needed to validate the information.

  6. It must work for electronic as well as printed documents – phygital.

  7. The solution must safeguard and protect the privacy of the customer and institution in an uncomplicated logical manner.

The Generation and Validation Framework

Secure QR code generation and validation

The easiest way to evaluate this technology is by signing up for a free trial.

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